PSI:Capture 6.0 is available now

PSI:CaptureThis latest version of PSIGEN’s advanced capture product, PSI:Capture, not only offers significant feature enhancements, but also a brand-new user interface.

The new user interface is a sleek, user-friendly upgrade that allows for a more intuitive user experience, without compromising the functionality of the program. Users are able to customize the UI to suit their needs, like choosing an application theme and deciding whether or not to display the module icons and enable certain toolbars.

The capture profile configuration has been simplified, which will help reduce the time it takes users to set up the capture workflow. A notable component of this simplification is the removal of the “next” button, which allows users to go back and forth between configuration steps as needed. The application toolbar has also been replaced with a ribbon containing easily identifiable icons and command descriptions. Selecting a tab summons the ribbon drop down for that item, and the user can choose to permanently expand the ribbon should they need to access those items frequently. A customizable quick access toolbar can be added to the interface to make any ribbon item easily accessible.

PSIcapture 6.0 is now available for existing users to upgrade. For more information on PSIcapture 6.0 or other PSIGEN products, contact Datafinity.

 

Beating the Budget Cuts: Fire & Rescue Services

SFRS document scanningAs austerity bites, public sector organisations across the country are turning to us to help them deliver a better service despite reduced funds. Fire and rescue departments are particularly feeling the effects, as they seek to continue improving their essential services with less money and fewer resources. One way they can save time, effort, and cost is by streamlining administration. With every emergency incident or fire inspection provided there is always plenty of paperwork that needs to be managed. We’ve worked with several organisations in this sector to provide document scanning and management solutions to help streamline these processes, reducing paper storage cost and providing faster access to information. Recently, we worked with Suffolk Fire and Rescue Service, implementing an affordable document capture solution that allowed them to digitize their incoming mail. You can read the full case study here. By streamlining their back end processes, public services can free up funds to focus on the frontline, where it matters the most. At Datafinity, we can help you fight the austerity battle – why not contact us to find out how?

 

A Paperless Future for Law Firms

overwhelmed by paper

In recent years we’ve worked with several law firms that were drowning in paper.

Law firms are in constant communication with clients, courts and other legal professionals. They also have to store large amounts of confidential and often critical documents related to cases. As such, the volume of documents being handled by the organisation is huge.

Yet many law firms still use a paper-based system to manage their documents. This means that significant capital and manpower is expended sorting and storing more and more files, either on or offsite. Then there is the issue of access. Documents need to be stored securely, yet accessibly. Legal professionals working with a paper system can lose precious time searching through physical files, whilst firms with multiple locations have to transport paper files between offices, with all the delay, risk and expense that that entails.

Critically, when something goes wrong, the implications of a paper system become even more apparent. Files can be lost if there is damage to the site. A friend recently described to me how an entire department of paralegals at her firm were spending days going through paper files in order to identify a discrepancy.

So what’s the solution? Datafinity offers PSI:Capture to automatically scan documents using OCR, and Filebound or M-Files (depending on your requirements) to manage them securely, creating a bespoke solution for each organisation. Our legal clients have now been reaping the benefits of document capture and management for some years. There are three main advantages of going paperless:

  • Reduced paper storage space and costs
  • Quick and easy access to documents – onsite or remotely
  • Controlled access to information

If your firm has a paper problem, we’d be happy to discuss a solution.

OPEX and PSIGEN Announce Partnership for Digital Mailroom Solutions

OPEX Corporation and PSIGEN Software announced recently they have entered into a new technology partnership agreement to offer an integrated digital mailroom solution comprised of PSIGEN’s PSI:Capture and PSI:Fusion with OPEX’s prep-reducing scanners.

The companies have already deployed an integrated solution at a large US state health and human services agency.  Documents received in the post are opened and scanned in a single step, electronically classified and routed into queues for processing. This solution has streamlined the agency’s formerly labour-intensive workflow.

PSI:Capture is an innovative document capture platform engineered to combine automation, efficiency, stability, and Enterprise-class scalability.  The unique design of the OPEX AS7200 and DS2200 scanners offer the industry’s lowest labour costs for document capture for incoming mail and archive/backfile capture.The combined solution makes the entire process more efficient, resulting in lower total cost of ownership and on-going labour savings throughout the life of the system.

Drive more business.  Reduce your labour costs.  Higher profits.  PSI:Capture from Datafinity.

Capture Anywhere with Psigen’s PSI:Fusion

psifusion-product-badgePSIGEN’s web-based document capture product PSI:Fusion provides internet browser queuing and indexing capability from just about any device.  Its built-in barcode generator allows users a simple and efficient way to scan documents into their Fusion queues, index their documents with assigned metadata, and then send them on to their end destination.

Fusion can be utilised for MFP Scanning, inbound fax queuing and routing, capture workflow and approval, mail room routing and much, much more.  With a simple and intuitive user interface, the product allows for quick training and deployment.

To contact Datafinity: Contact Information

 

New PSI:Capture Demo Videos

We have just refreshed our PSI:Capture demo videos. There are three covering different applications – Invoice processing, Forms processing and SharePoint scanning. Here are the links..

Invoice processinghttp://www.datafinity.co.uk/invoice_processing.html

Forms processing  – http://www.datafinity.co.uk/forms_processing.html

SharePoint scanninghttp://www.datafinity.co.uk/sharepoint_capture.html

We have also added a new demo video explaining the benefits of the latest Extended File Format (EFF) module for PSI:Capture:

http://www.youtube.com/watch?v=wSRRIZN2f5g&feature=plcp

Advanced Data Extraction with PSIGEN

PSI:Capture Advance data capture

If you’ve seen PSI:Capture in action you’ll probably know that it is one of the most comprehensive document capture products available on the market. PSIGEN, the makers of PSI:Capture, call it the “Swiss Army knife” of capture. But did you know that one of PSI:Capture’s biggest strengths is a module called ADE, Advanced Data Extraction?

ADE allows rules to be written enabling PSI capture to extract information from any document using keywords. We have recently implemented solutions for a number of companies using this capability which has greatly increased their productivity.

Some examples are being able to extract up to 60 pieces of information from a legal contract or searching through general correspondence and looking for a whole range of different phrases to identify a specific type of letter. PSI:Capture’s ADE functionality is also being used to good effect to classify and route incoming mail.

If you have a business application that could take advantage of this capability why not contact us and we’ll show you how it could work for you.

Reasons for Implementing a Digital Mail Room

More than 70% of companies believe that a digital mailroom would play an important part in increasing the efficiency and success of their organisation. For 20% of them, the implementation of a digital mailroom is regarded as critical.

Mail volumes continue to grow exponentially, stimulated by business growth and mobile work forces. For example, medium-sized companies now process 100,000 pieces of mail a month and service over 200 departments. In addition, the corporate mailroom, a vital link in the corporate information system, is struggling to keep abreast of this paper flow.

Meanwhile, today’s organisations demand instant, accurate information; US businesses spend over 300 billion annually turning the information on the documents they receive every day into useful data that they can use to run their business.

The need for corporate compliance and accountability has also forced large corporations to invest heavily in information backup, storage systems, and compliance solutions. Some corporate mailrooms have benefited from the development of high-speed automation equipment designed for moving physical mail more efficiently through the system.

However, the challenges are daunting, considering that most mailrooms are using one-piece-at-a-time visual identification and manual sorting methods developed over a century ago. At best, these mailrooms operate at an efficiency rate of 200 to 500 pieces-per-hour to achieve basic mail sorting. Identification, sorting and physical delivery of inbound mail relies in most cases on human memory.

By digitizing the incoming mail process, and indexing the documents on the fly, companies will not only gain control of their mail processes internally (no more efficiency losses, gaps in document control and loss of valuable mail data), but will have the opportunity to combine electronic mail formats (e-mail, fax) in the same document processing flow. By implementing a digital mailroom designed as a central platform for information, the organisation will bring rationality to mail processing and significant gains in productivity and customer service.

To read the full white paper go to http://www.datafinity.co.uk/Digital_Mailroom_White_Paper.pdf

For more information on Digital Mailroom solutions go to http://www.datafinity.co.uk/digital_mailroom.html

Datafinity announces availability of foxray xbound 3.0

We recently announced the latest release of the foxray xbound platform. Release 3.0 adds significant functionality which will help both customers and partners.

From a partner point of view this latest release of xbound will allow system integrators to utilise the latest document classification, OCR and ICR technologies available on the market today. xbound 3.0 builds on its unique integration capability with new plug-in modules from OpenText Recostar professional, Abbyy FineReader, TCG FreeFormStar, Kodak Capture Pro as well as the latest release of Kofax KTM, v5.0. Integration partners can use one, or a combination, of these xbound plug-in modules to create a solution perfectly suited to business applications such as invoice processing, high-volume capture and multi-stream digital mailroom applications.

From a customer point of view xbound 3.0 now includes a new configuration and control centre: the xbound management centre. This offers administrators and production managers an entirely new perspective on their data. It provides customers with advanced management tools such as throughput and performance statistics and SLA (Service Level Agreement) reporting with web-based client access.

We have already seen considerable interest from Business Process Outsource (BPO) providers in xbound’s SLA reporting functionality as it will help them to manage large volumes of documents for multiple clients more efficiently.