M-Files Features

M-Files screen

Controlled Editing of Documents

  • Prevent simultaneous changes
  • Restore or compare with previous versions
  • Log edits and changes
  • Create workflows and assignments

Quick and Easy Access to Information

  • Find documents, related customers and projects within seconds,
  • Publish certain documents specifically to customers and partners
  • Utilise advanced data reporting and analysis capabilities

Scan and Archive 

  • Electronic document archive: compatible with all desktop scanners and all-in-one printers
  • Text recognition in scanning
  • Archive files in PDF/A-1b format for efficient long-term preservation of electronic documents

Integrate with Existing Systems

  • Seamless integration into Windows
  • Support for all file formats (Word, Excel, PDF, JPEG, etc.)
  • Direct integration with all modern CRM and ERP systems and other database systems
  • Full integration with all Microsoft Office applications
  • Import e-mail messages from your email server


  • Control data visibility; hide and protect sensitive documents while maintaining a single storage location
  • Simple and configurable permission settings reduce the risk of human error
  • Windows Active Directory authentication
  • Encrypted connections
  • Automated backups of all data

Ease of Use, Anywhere

  • Familiar Windows user interface: “Open” and “Save” functions
  • Web access and mobile document management capabilities
  • View, create, edit, and store documents in offline mode, with automatic synchronization once re-connected